Articles of Association

 

1. NAME.

1.1. The name of the Religious Missions Organization shall be “EMERGENCY SERVICES CHAPLAINCY (SOUTHERN AFRICA)”

1.2. By definition , Emergency Services covers Fire Department, Ambulance and Paramedics, Security Companies, Police Services, Hospitals, Old Age Homes and Uniform Services.

1.3. The shortened name shall be “ESC (SA)”.

2. STATEMENT OF FAITH. 

We believe the Holy Scriptures of the Old and New Testaments to be the verbally inspired Word of God, the final authority for faith and life, inerrant in the original writings, infallible and God – breathed: the creation of man by the direct act of God; and the incarnation and virgin birth of our Lord and Saviour, Jesus Christ; His identification as the Son of God: His vicarious atonement for the sins of mankind by the shedding of His blood on the cross; the resurrection of His body from the tomb: His power to save men from sin; the new birth through the regeneration by the Holy Spirit; and the gift of eternal life by the grace of God.

3. VISION STATEMENT.

To be a Ministry of believers who know and worship God through faith in Jesus Christ, committed in seeking to Minister to the Emergency Services, individuals and Communities with the Gospel, reaching people everywhere.

4. OBJECTIVES.

4.1. The Ministry recognizes the Lord Jesus Christ as its supreme head and undertakes to manage its affairs according to New Testament teaching and to glorify the Lord Jesus Christ.

4.2. The Ministry is founded for the purpose of providing an holistic Christian Ministry to Officers, Personnel and Families of Emergency Services Departments throughout Southern Africa, and to victims and families these Departments serve during moments and events of crisis.

4.3. The Ministry shall function through a cooperative and affiliate relationship between Emergency Services Departments and local teams of Ordained Chaplains and Chaplains recruited by the ongoing ministry through an established network of programs and training designed to better meet the Physical, Emotional and Spiritual needs of the Emergency Services Personnel themselves and secondary victims.

 

5. STATUS OF ESC (SA).

5.1. ESC (SA) shall exist in its own right, separately from its members.

5.2. ESC (SA) will continue to exist notwithstanding changes in membership or in Office-bearers

5.3. ESC (SA) shall be able to sign contracts and enter into relationships. ESC (SA) can sue and be Sued in its own name.

4.4. ESC (SA) shall be able to own property and other possessions in its own right.

6. BOARD OF DIRECTORS.

6.1 The Board of Directors shall consist of a minimum of three (3) with a maximum of five (5) members initially appointed by the members of ESC (SA) at the 2009 Annual General Meeting.

6.2 The Board of Directors will control the affairs and operation of ESC (SA) in its entirety.

6.3 Regular meetings of the Board of Directors shall be held at least quarterly.

6.4 The board of Directors shall be appointed for life unless removed by death, resignation, removal, disqualification or otherwise. Such vacancy shall be filled by the Board of Directors with unanimous vote.

6.5 A quorum at all meetings will allow only one (1) Board Member to be absent.

6.6 Minutes shall be taken at all meetings and held for record.

7. WORKING COMMITTEE.

7.1 The Working Committee shall consist of a Managing Director, Operations Co-ordinator, Secretarial Co-ordinator, Treasury Co-ordinator, Training Co-ordinator and Prayer Co-ordinator. They will be appointed by the Board of Directors after nominations have been received from the paid-up members and will hold office for a period of two (2) years, but may be re-appointed at the discretion of the Board of Directors. If a member of the Working Committee does not fulfil his / her duties adequately, the Board of Directors shall change the appointment. Should the Board of Directors agree, a Chief Executive Officer may be appointed.

7.2 Each position on the Working Committee will be given Terms of Reference covering their function.

7.3 Regular meetings of the Working Committee shall be held at least quarterly.

7.4 There shall be a quorum of not less than Four (4) members at all Working Committee meetings.

7.5 Minutes shall be taken at all meetings and held for record, and shall be distributed to all members of the Working Committee and Board of Directors within two (2) weeks of such meeting.

8. MEMBERSHIP.

8.1 ORDAINED CHAPLAINS

Shall be persons, who have a definite call upon their lives to serve the Lord Jesus Christ in a Pastoral Ministry, AND be in good standing with their local church, AND have completed the ESC (SA) Training Course and relevant qualification criteria, and be committed to a ministry to Emergency Services Personnel and their families.

8.1.1 The minimum age requirement to be an Ordained Chaplain shall be 25 years of age.

8.1.2 All applicants for Chaplain recognition shall submit proof of the above requirements and must complete the prescribed application form and shall adhere to the Code of Conduct. Such applicant shall be interviewed by a Membership Board appointed by the Board of Directors. All applications shall be approved by the Board of Directors before being ordained to the ministry as an Ordained Chaplain.

8.1.3 The membership roll of Ordained Chaplains shall consist of only those people who do qualify under points 8.1, 8.1.1 and 8.1.2.

8.1.4 Any members of ESC (SA) who have not paid their annual membership fees by the 31st January each year will be deemed to have resigned from the Chaplaincy by default and their name(s) will be removed from the membership roll. Should a member’s membership be terminated by any party, or for any reason, that members may re-apply form membership only once more.

8.1.5 If the Board of Directors has a good reason to do so, it can review the status of any individual membership and act within the spirit of Matthew 18. The individual has the right to be heard by the Board of Directors who will make the final decision.

8.1.6 Any member may resign from the Chaplaincy for whatever reason.

 

8.2 CHAPLAINS

Shall be persons who have a definite call upon their lives to serve the Lord Jesus Christ in the Crisis Support Ministry, and be in good standing with their local Church, and have completed the ESC (SA) Training Course, and be committed to the Crisis Support Ministry.

8.2.1 The minimum age of a Chaplain shall be 25 years of age.

8.2.2 All applicants for recognition as a Chaplain shall submit proof of the above requirements and must complete the prescribed application form and shall adhere to the Code of Conduct. Such applicant shall be interviewed by a Membership Board as in 8.1.2All applications shall be approved by the Board of Directors.

8.2.3 The Membership roll of Chaplains shall consist of only those who qualify under points 8.2, 7.2.1 and 8.2.2 and have paid their annual membership fees.

8.2.4 Any Chaplain who has not paid their annual membership fees by the 31st January each year will be removed from the membership roll. Should a member’s membership be terminated by any party, or for any reason, that members may re-apply form membership only once more.

8.2.5 If the Board of Directors has a good reason to do so, it can review the status of any individual membership and act within the spirit of Matthew 18.The individual has the right to be heard by the Board of Directors who will make a final decision.

8.2.6 Any member may resign from ESC (SA) for whatever reason.

8.3 ASSOCIATE MEMBERS

This category of membership is for individual people or organizations public or private who have an interest in supporting ESC (SA) in what ever way that is deemed acceptable to the Board of Directors.

9. REGIONAL ASSOCIATIONS.

The Working Committee shall submit to the Board of Directors, requests to form the membership to form Regional Associations with Terms of Reference. Such Associations will represent paid-up members in their area.

10. INDEMNITY.

Members, Directors or Office-bearers of ESC (SA) will not become liable for any of the obligations and liabilities of ESC (SA) solely by virtue of their status as members or Office-bearers of ESC (SA).

Office-bearers, Directors and members of ESC (SA) will not personally be liable for any loss suffered by any person as a result of an act of omission which occurs in good faith while such Office-bearer, Director or member is performing functions for or on behalf of ESC (SA)

11. FINANCE.

11.1 Annual membership fees shall become due on the first of January each year.

11.2 The ministry shall be funded by donations, membership fees, fund raising (as set by the Working Committee), and by any other means approved by the Board of Directors. 

11.3 Finances shall be kept in a Banking account which shall require minuted pre-approval by the Working Committee for any withdrawals. Two (2) of the four (4) authorized signatures, one of which will be the Managing Director, for all banking transactions and financial documents.

11.4 The financial year shall be from the first of May to the end of April of the following year. The financial statements shall be audited annually. The Auditor shall be appointed by the Working Committee.

11.5 ESC (SA) may employ persons to office and compensate such employee according to an employment contract.

11.6 Office-bearers and members shall be entitled to claim reimbursement of expenses approved by the Working Committee, incurred on behalf of ESC (SA).

11.7 Office-bearers shall be entitled to receive reasonable compensation for services rendered, and members or Office-bearers shall have no further entitlement to any distribution of income or property of ESC (SA).

12. ANNUAL GENERAL MEETING 

An annual meeting of all members will be held in August each year for the express purpose of receiving reports from all aspects of the Ministry and for sharing in Fellowship, Devotional and Inspirational messages.

How can I be Better at what I Do?
Striving to excellence in God’s ministry
Isaiah 61: 1 - 3